Choosing Board Governance Software
Create and distribute minutes, documents, and other meeting materials easily. Improve efficiency and streamline governance.
Board governance software lets trustees concentrate on what is important rather than the complexities of administrative tasks like writing agendas for meetings, keeping track of RSVP responses and compiling physical board packs. This is because the software integrates a variety of smart tools into one platform that simplifies everything, from the preparation and production of meeting materials, to detailed minutes of meetings.
A secure, cloud-based platform that allows directors to review and access their information from one place is the primary aspect of any board management software. This makes them more productive since they don’t need to look through long email threads or look through physical books on board members.
Ideally, this gives the ability to make annotations and comments on documents as well as other documents. This enhances collaboration and supports the creation of a ‘single source of truth which can be relied on in meetings.
The best software will also contain a range of integrated tools that support communication and collaboration, in addition to the portal. These include video conferencing tools as well as calendar management software. storage and management tools for documents as well as electronic signature tools.
The last aspect is of particular importance. The best solutions offer top-of-the-line security to guard data from hacking, phishing and other threats. They will offer AES-256 document encryption and a multi-factor authentication system, on-the-fly decryption, automatic removal of lost devices, fine-grained permissions, audit trail and strict password guidelines.